As an employer registered with us, you are required to submit an annual report of your previous year's payroll and contract labour information along with an estimate of the upcoming year's payroll. This is done using the Employer's Payroll Return and Contract Labour Report (EPR) form.
We use the payroll information on your EPR to calculate the amount you are required to contribute to Yukon’s workers’ compensation system for the upcoming year. We also use it to finalize the previous year’s payroll.
Employer contributions ensure there are sufficient funds available to care for workers who are injured or become ill in Yukon workplaces.
To report payroll and contract labour, take the following steps.
1. Receive your EPR
Every December we print an EPR form for each registered employer. We mail it to the address we have on file.
All registered employers should receive this document by mid-January. If you haven't received it, or if you misplaced it, we can send you a new copy. Call us at 867-667-5645 or 1-800-661-0443, or email [email protected] to ask for one.
2. Submit your form before the deadline
Once you have completed your EPR form, you must return it to us by the last day of February. Employers who submit after the deadline may be subject to a late filing penalty and interest charge.
You can submit your EPR online, by mail or fax, or in person.
Submit a scanned copy of your EPR online. To submit your file into our secure online system:
- In the From field: enter your email address.
- In the Subject field: enter a basic description of the file you are uploading.
- In the Message field: add any special instructions you wish to provide. This step is optional. Please do not enter your credit card information in this window. If payment is required, follow the instructions on the specific form or document.
- Upload your file (max. 4 MB): drag and drop the file into the Drop Files Here window or manually add the file with the green Add Files button.
Mail a copy to us at 401 Strickland Street, Whitehorse YT Y1A 5N8.
Fax it to us at 867-393-6279.
Drop off a copy at 401 Strickland Street in Whitehorse, Monday to Friday, 8:00 a.m. to 5:00 p.m., or use our 24-hour mail drop at the front entrance.
3. Payment options
Make a single paymentWe may require you to pay your full assessment fee up front:
- If you have a new account and no history of an account with us.
- If you have abused the privilege of a payment schedule. We reserve the right to deny or revoke a payment schedule.
If you would like to discuss payment schedules with us, please contact us.
Pay in instalments
If you prefer, you may pay in instalments as laid out on your assessment statement.
We can work with you to create a payment schedule that works for both you and us.
If you have a payment schedule and you cannot make a payment by the due date contact your employment services officer to make special arrangements. Without arrangements in place you will be charged a penalty if you miss a payment due date.
Payment methodsYou can make payments to us in the following ways.
- Online banking (TD, BMO, CIBC, RBC or Scotiabank), use your 10-digit customer number without the dash or any spaces
- Cheque or money order
- Cash or debit card, in person only at 401 Strickland Street in Whitehorse
- Credit card, over the phone (867-667-5645 or 1-800-661-0443) or in person at 401 Strickland Street in Whitehorse
- if we already have your credit card number on file, we will continue to use it unless you tell us otherwise
Payroll estimates and actuals
When you submit an EPR, you are estimating your payroll for the coming year based on the best information you have at the time. We understand that things can change during the year.
You have until the end of the year to revise your payroll estimate so as to avoid a penalty for underestimating your payroll.
- If your revised payroll estimate is made after September 30, no payment plan option is available for the increased assessment. You will be required to pay the full premium assessed on the revision immediately.
- If you fail to submit a revision by the end of the year and your actual payroll is more than 125 per cent of your estimate, you may be subject to a penalty and an interest charge on the amount of payroll that exceeds 125 per cent of the estimate.